Report Menu

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Report Menu

The report menu is available to all users and can produce a wide variety of reports based on selections made at the top of this form. Make the necessary selections to focus on the records to be reported and click the button for the report needed.

If you were to select any of the check boxes for selection of name or SSN, other selections above may be unavailable.

Some reports have special selection needs that will require the user to follow the prompts that appear in order to regenerate the selected report.
       
Student Rosters Print Preview   The Report Viewer appears after a report is selected.  It has various controls for viewing, saving (exporting), and Printing the reoprt selected from the report menu.

When initially opened the view will give you a larger view than shown here.

You can open as many reports as you like at the same time. Testing showed that several hundred reports could be opened at the same time however that would not be vary practical.
 
       
Controls On this Page

Term Selection Controls   The Term Filter allows you to filter reports for a specific term by putting a check in the box.

Campus Selection Controls   The Campus Filter allows you to filter reports for a specific campus.  Putting a check in the box will allow you to run Student Rosters, for example,  just for just Arlington Campus.

Section Selection Controls   The Select Section allows you to filter reports for a specific section.  Putting a check in the box will allow you to run a Student Sign-in Sheet for example, for only section 400.

Last Name Selection   Certain reports require you to find a student by name or SSN in order to enable the report.  Use these fields to locate the student.
You can use the Combo or Drop Down Control to select necessary information either before or after using the CheckBox to activate the feature.

First Name Selection   Certain reports reqier you to find a student by name or SSN in order to enabel the report. Use these fields to locate the student.
You can use the Combo or Drop Down Control to select necessary information either before or after using the CheckBox to activate the feature.

Mi Selection Control   Certain reports require you to find a student by name or SSN in order to enable the report.  Use these fields to locate the student.
You can use the Combo or Drop Down Control to select necessary information either before or after using the CheckBox to activate the feature.

Ssn Selection Controls   Certain reports require you to find a student by name or SSN in order to enable the report.  Use these fields to locate the student.
You can use the Combo or Drop Down Control to select necessary information either before or after using the CheckBox to activate the feature.

RosterLabels   The Roster Labels are produced by creating a new table of the selected records to produce labels in an Merge file MS Word Document.  The Document is opened by the New Student Rosters Application and the merge is preformed resulting in a new Word Document the user is requested to Name before closing it.

The Development Team suggests the User save it and name it appropriately in the Q:\ Drive named as the Campus or section for the Labels requested via the filter options selected.  I intend to refine the program to make most of these selections on your behalf.  Once the report is produced (merged) with the data requested (Term, Campus, or Single Section) it is necessary for the user to then open the saved file and print the document (Labels) on the selected printer (Use the necessary label paper).


Student Rosters   Student Rosters are normally run the Friday before classes start for a new term by the Dean's Assistant by Campus, then again the end of the second week, as students will have dropped & added classes.

Individual Student Rosters can also be run by selecting Term, Campus, and Section Number as needed for final cleanup after the "Roll".

Sign In Sheets   Sign-in Sheets are normally run the Friday before classes start for a new term by the Dean's Assistant by Campus for onground classes.  The Instructor will have the students sign their name and the date it next to their name listed on the report to "Certify" for the class.  Any student that does not sign the Sign-in Sheet during the 1st week of classes will be dropped from the class.

This report is also used by the Dean's Assistant to enter the "Certifications" into the computer. He/she will also highlight the names in yellow on the report to signfy that the student has been processed.

Individual Sign-in Sheets can also be run by selecting Term, Campus, and Section Number if needed.

Student Tracking Report(s)   Tracking Logs are used as a tool to assist the the professers in tracking student attendance through the worksheet designed to be completed on a daily bases.  The professor can then use the worksheet to assist in the completed of attendance data into this Application from the Attendance and Grading Tab Page.  Select the tracking log of choice to produce the log for the weeks needed.

Grades Report   Grade Reports are run by the Dean's Assistant on Campus after the "Roll" for On-ground classes and after the Final Grades are entered for the Distance Learning Classes.

Scheduled Not Certed   This report is run Daily starting the 2nd day of classes in order to see who has not certed and in what classes.

Failing Grades Reports   This area of selections can produce Reports that show those students with a grade of "D" or "F" entered in the grade field for Week4 Grades, and/or Week9 Grades, and/ or the Final Grade.

Attendance Data Overdue Selections   As Professors enter attendance data by Meeting on Scheduled Dates for the Class or Section, the Reported Date field is updated. This field is used to determine what Sections or Classes are found in this report.  If you where to request a date in the control provided that was seven days ago only those Professors with Reported Dates Older than the date entered would be reported.  If Attendance data for all classes is due to be entered within one week of the class meeting date, any classes or section not reported within that time will be reported correctly.

Student Schedule   Only available when selections are made to filter by individual student.  Produce the schedule for the student by making the necessary selections to locate the student.  Use this button to produce the schedule.

Attendance By Section   In Order to produce the Attendance report for a selected section.  You must use the Checkbox to filter by Section in order to enable this report to be produced.  The students attendance data for the selected Section or Class will appear.  The students listed may have scheduled additional classes.  In order to see all attendance information for a particular student you must select the Attendance by Student or Attendance by Campus Report.

Attendance by Campus   This report was created to give the ability to report all attendance for a Campus as an Archive to be produced at the end of term.  Because of the features of the Report Viewer it is possible to save the report output to a file.  It is recommended to do so as this report can be lengthy.

The Report is produced in student name order and has each student reported with the attendance for each scheduled section, followed by the next student.

Attendance By Student   Enable this report by selecting the necessary filtering options to Find the Student by name or SSN.  Select this Report to see Attendance Data that includes all scheduled sections or classes for the selected student.

Not Graded By Section   This report makes it easy to discover any students who do not have a grade entered.  The report is produced in section order.

Guest Speaker   Look below for the message box and selections necessary to utilize this report.

Auto Email   This report produces a listing of the Available Automation Email Messages for Students and Professors.  This message content is programmed for the application to send the messages to Students using specified criteria.  Further refinement of the capabilities of this area of the Application should be considered.

ASPNet Users Report   ASPNet Users have been registered or have self registered accounts to access the Web Version of the Attendance Application. Methods are available that make it easy to produce these accounts automatically.  Once the accounts exist either by self registration or automation it is necessary to provide for the addition of Roles (Faculty, Dean, or Admin) to be associated to the user account.  Once the Role association has been created  the user will have access to the necessary features of the Web Version of the Application.  ASPNet users do not have permissions in the Windows Forms Version of this Application unless those permission where added by the JCIT Department Administration Team.

Note: It may be possible for The Dean of the College or other Administration members to be allowed to authorize users for this or any other application within this suite of applications.  As of this date this ability is not available 2/2012.

Guest Speaker Message Box
    This message box appears when the user has selected to produce the Guest Speaker Report.  The instructions to enable the report production appear on the message box dialogue window.  It is possible to cancel the Guest Speaker report once this procedure has started.  Clicking the OK button on this dialogue window causes the controls below to appear over the By Name and By SSN Filter Features.  Entering information in the Guest Speaker Name and Topic fields is necessary to enable the Guest Speaker Report.

The report can be used by the Deans Office to document these events.  Produce the report to forward to the Deans office for Filing with other documentation for this Class or Section.

Guest Speker Selections
    These controls appear over the By Name and By SSN Filter Features after selecting the Guest Speaker Report.  Entering information in the Guest Speaker Name and Topic fields is necessary to enable the Guest Speaker Report to be run.

The report can be used by the Deans Office to document these events.  Produce the report to forward to the Deans office for Filing with other documentation for this Class or Section.

     
     
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